How to price Screen Printing

Aaron Aldrich Updated by Aaron Aldrich

When your shopVOX account is created, we load some starter products for you. These products should be used as a guide for adding your own specific pricing. Products are the only line items you can add to quotes, orders, and invoices. The rest of that menu, under Products; are the 'parts and pieces' used to create some of the pricing details for your Products. In this article we are reviewing how to understand the Apparel UI and making adjustments to the Screen printing product. If you would like a video explanation here is a case study reviewing the screen printing product. Click here.

You can locate these products by using the company menu.

On the Products page

You can click a Product name and it will open the details for that product.

Product Detail Page

Basic Settings

The Basic Settings tab contains all of the general information about a product. Name, description, income account, COG account, and more.

Other Info

The Other Info tab is not as important. It has additional information you can add to a product like SKU number, standard production details, and other.

TIP: Skip the other info tab for now.

Pricing Template

For the detailed Pricing Template article - click here  There are three main sections to the Pricing Template section. 

  1. Attributes
  2. Required Pricing options
  3. Items to be charged

 Section 1: Attributes

Attributes are the User inputs or variables that are used to determine the price of a labor rate, machine rate, or material.

Section 2: Required Pricing options

Required Pricing Options show up as drop down fields for the User when adding new items to quotes, sales orders, and invoices. Use Required Pricing Options any time that you want the choice of different Materials, Labor Rates, or Machine Rates.

For our **Screen Printing - Apparel **product, these are your different imprint locations.

Clicking SHOW button will show Acceptable Items for that Option

Section 3: Items to be charged

Items to be charged are added behind the scenes. The User doesn't have to remember to add these - the Product template does it for you.

Custom Fields

Custom Fields section is used to gather additional information about a product, when you add it to the quotes and orders; that are not integral to pricing the product.

In our Screen Printing - Apparel product, Custom Fields are used to add our choice of ink colors.

How does Pricing work for this product?

Pricing is based on the sum of the following parts.

  1. Apparel Items - from a Catalog
  2. **Screen Printing ** - decoration charges
  3. Screen Charges - charge for the screen, which is amortized to the Quantity

Since this product uses a Pricing Template, your customer will only see a single price for all these components, not the itemized charges for each screen, imprint location, and shirt.

ie. T-Shirt - $5 ea

Apparel Items

The formula used to calculate the price for your apparel is:

Cost from Your Supplier * (1-Markup) = Apparel Price

Screen Printing

The pricing for each location of screen printing is based on a grid format.

In the example, Screen Printing is setup as a Labor Rate.

Screen Charges

We've included Screen Charges as part of the pricing template for this product. This means that the price for screen charges will be amortized or spread evenly across the final price for each shirt.

In the example, Screen Charges are setup as a Labor Rate.

TIP: If you wish to show your customers the price for the Screen Charges, remove Screen Charges from the template, and add them as a separate Line Item on quotes and orders.

Let's cover how to add your decoration pricing to your account.

Section 1. Screen Printing

Step 1: Go to POS Settings > Labor Rates
Step 2: Find the Screen Printing Labor Rate
Step 3: Click Variants

On this labor rate, you'll notice that Cost and Price are set to $0.00

Labor Rates can have additional options called Variants.

For our labor rate Screen Printing, the cost and price grid are entered on the Variants page.

Step 4: Add your Colors and Locations

Attributes are the different variables that affect price. For Screen Printing, those variables are

  • Colors
  • Location
Step 5: Add the Variants

The Variants section is where you name the options that have different prices.

Step 6: Add your Pricing

In the Prices section, you'll enter your Screen Printing pricing grid.

This structure should look familiar to you.

Step 7: Remove the current row
Step 8: Input your prices and costs

Click the 'Add new price' button. Note: Price is required. Cost can be left blank if you don't have that information.

Step 9: Click add new price to save
Step 10: Once setup, your Prices table should look very similar to this example.

Step 11: Importing this information

You can also import your data straight into this screen. Use the Export Pricing button to get the format for the layout below. Add your pricing table to that file and then click the Import Pricing button to add to shopVOX.

Section 2 - Screen Charges

Step 1: Go to POS Settings > Labor Rates
Step 2: Click the Screen Charge Labor Rate

You'll change the cost and price to match what you charge.

Step 3: Click Edit
Step 4: Update Cost and Price
Step 5: Update Labor Rate


Here is a case study on setting up a Screen printing product. This is a real-life how to on taking your current pricing and getting it prepped for shopVOX

Overview of My Price List 

How to Add Your Pricing in shopVOX

Use our base Screen Printing product to get started

Set markups for your Blank Apparel

Add your Screen Printing pricing table

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